The Search for Heroes!

JurisTech has been building sophisticated enterprise-class software for the biggest banks and largest enterprises in Malaysia for over 20 years. Our software has won international awards and we are expanding overseas. As part of our expansion, we are in the midst of searching for a potential candidate for our Human Resources and Administration (HRA) team.

We are on the lookout for a meticulous, passionate, and resourceful individual to grow our company to the next level. The Admin Assistant position is a great start to your career if you would like to kick-start your long-term journey in the HR and Administration field. At JurisTech, we strongly believe in growing heroes to be successful leaders one day!

There are two main areas to your Job Role.

1. You are expected to coordinate administrative processes related to the Office and Business. Your role here is paramount as you ensure that timely administrative and logistic support is provided to the business. Your responsibilities in this area will include:

• Managing and upkeeping company facilities, serving as the point of contact for building management, repairs, and maintenance. You are expected to be ready to be present in the office to manage such upkeep efforts.
• Managing, overseeing and executing tenancy administration processes related to the company’s tenants. This includes onboarding and offboarding tenants which involves coordination with building management, attending to and coordinating the completion of tenancy documentation, preparing and providing timely reports on tenancy administrative and documentation progress.
• Responsible for all office administration duties related to maintaining an office setting. These duties include but are not limited to maintaining and upkeeping filing systems for the company, stamping, vendor management, the upkeep of the office environment, asset management, procurement (vendor management) of office consumables and supplies, simple bookkeeping for ad-hoc procurement expenses i.e. petty cash, supporting onboarding processes.
• Working alongside our Dispatch staff to ensure organized and timely administrative support is provided to the Business which includes structured daily scheduling of such support, the delivery and receipt of documents and equipment and running errands to support office operations.
• Coordinate and support the preparation of team or company-wide events such as town hall meetings, meetings with clients and annual dinners.
• Coordinate with travel agents on flight tickets, hotel arrangements, ground transportation, as well as process visa and travel insurance as and when required.

2. You are expected to assist (when required) in the coordination of administrative processes related to HR Operations. The extent of your responsibilities in this area will include:

• Administer, process, maintain, and update the Human Resource Management System (HRMS), with accurate and timely input.
• Provide support to employees in various HR-related topics/initiatives such as leave enquiries, compensation and benefits packages, and resolve any issues that may arise.
• Assist in the upkeep of data and information to relevant government agencies or statutory bodies within Malaysia e.g. LHDN, EPF, SOCSO, HRDCorp.
• Assist in the claim reimbursement process.
• Ensure timely maintenance and upkeep of motor vehicles, plus the renewal of their insurance and road tax.
• Responsible to register/renewal of medical insurance and the upkeeping/updating of other employee benefits in a timely manner.
• Provide overall administrative support to the performance evaluation process.
• Working alongside our Learning and Development unit i.e. Heroes Training Academy to support them in administrating training programmes according to Performance Needs, esp. dealing with HRD Corp.
• Assist in administrating staff leave and staff attendance.
• Coordinate and support expat management by assisting application/renewal/cancellation of employment/dependent pass.
• Provide support on expatriate tax management.
• Responsible for coordinating the Onboarding Journey for inbound employees, especially in ensuring accurate input of employee data into our HRMS, preparing and ensuring delivery of necessary work equipment and supporting employee enquiries to Company’s policies.

As you grow in your role as an Admin Assistant within HR Operations, you will learn
1. How to determine and build a sustainable Administrative Structure for an entire office, ensuring standardized and accurate upkeep of files and documentation and structured operational SOPs.
2. How to predict administrative support required by the Business, ensuring compliance and high integrity in all administrative affairs.
3. How to provide and train a team in providing excellent administrative service to provide a winning experience with all stakeholders.

JOB REQUIREMENTS

• Diploma in Business Administration or equivalent. We welcome those without relevant educational background to apply too, as long as there are passionate and driven.
• At least 2 years of working experience in HR operations or any Administrative/Event role. This means you have done groundwork when running an event, an office, or projects such as procurement and coordination work. However, fresh graduates will also be considered.
• A valid driver’s license with driving experience.
• Proficient in Microsoft Office.
• ‘Hands-on’.
• Resourceful with a proven track record of being able ‘to get things done’ with minimal supervision.
• Willing to try something new and take on challenges.
• Good organisational and time management skills, and a self-starter who can drive programs and results with minimal supervision.
• Collaborative team player (who has worked in a team before) with strong communication skills.
• Positive, analytical, highly self-motivated, and works well with others under tight time constraints and multiple priorities.
• High integrity and maturity as you will be dealing with data and multiple stakeholders

Interested applicants may fill in the form below to apply or email your résumés and transcripts to hr@juristech.net.